Products & Services:
Cleardata delivers digital transformation services, combined with intelligent document and data automation, with robust information governance & compliance at the core of our business operations.
We offer physical and digital document services and solutions with AI powered document processing including:-
- Archive Storage – Secure storage with fast retrieval via scan on demand
- AI – Automation driven document processing and document analysis
- Digitisation – High volume document scanning services
- Outsourced Digital Mailroom – Managing incoming and outgoing mail digitally
- Document Management – Cloud based document management
Quality Approvals:
Cleardata has dedicated years to achieving and maintaining key business certifications. Through external assurance, we ensure compliance with the latest standards in information security, quality management, legal admissibility, business continuity, and cybersecurity. This commitment provides our customers with confidence in our secure and reliable records management.
Cleardata is a data protection act registered business. Our Director of Governance & Compliance is a qualified Data Protection Officer with experience in police, healthcare, public and private sector and maintains our framework for compliance and accountability under the UK GDPR .
Certifications include: –
- ISO27001:2022 – Information Security Management Systems
- ISO9001:2015 – Quality Management Systems
- BS10008:2020 – Legal Admissibility of Electronic Information
- ISO22301 – Business Continuity Management
- Cyber Essentials
- Cyber Essentials Plus
- BS 7858 – Security Screening of Individuals
Market experience:
Cleardata is a leading UK-based SME with a truly national footprint. Originating in the North East of England, we’ve grown into one of the country’s largest and most advanced document scanning providers. Every year, we handle the digitisation of over 160 million images and manage the secure storage of more than 1 billion documents across our six state-of-the-art facilities.
But we’re more than just a scanning bureau. Our services have evolved to embrace cutting-edge, AI-driven document automation, helping organisations boost operational efficiency, strengthen compliance, and drive business transformation.
Committed to delivering the highest standards of quality and security, Cleardata offers fully accredited solutions that meet rigorous industry requirements — giving clients confidence that their data is protected and their regulatory obligations are met.
Key equipment and processes:
Scanning
- IBML Fusion Scanning Technology
- Kodak Scanning Technology
- Opex Scanning Technology
- Unionovo Book Scanning Technology
- Colortrac Scanners
- Canon Flat Bed Scanning Technology
Archive Storage
Cleardox AMS – our bespoke cloud-based online archive management system designed to give you full control over your off-site archives. Manage your records efficiently, ensuring you only keep archives for the required period, reducing long-term costs and enhancing compliance with a comprehensive audit trail.
Automated Capture and Document Processing with Generative AI
Cleardata delivers intelligent, AI-powered document processing—seamlessly capturing, classifying, and extracting data from any source using our advanced automation platform. Our intelligent data capture technology handles paper documents, scanned files, mobile uploads, emails, PDFs, and EDI data, converting them into actionable digital information.
Cloud Document Management
Cleardox EDM – Enhance agile working with Cleardox EDM, our secure electronic document management system offering compliant storage with fast, flexible document access and retrieval, all in the cloud.
Major Customers:
- Heroux Devtek
- Northumberland Healthcare
- Karbon Homes
- Knights