HR Business Support Team Member
Defence Electronics & Components Agency
Apply before 11:55 pm on Friday 22nd October 2021
Reference number:
156782
Salary: £20,304 – £23,398
Summary
The Defence Electronics & Components Agency (DECA) is an Executive Agency of the MOD, which providing UK MOD with assured access to through-life maintenance, repair, overhaul and upgrade services and capability for an extensive range of electronic and electro-mechanical equipment across defence on military platforms such as Tornado, Typhoon, Lynx, Chinook, and the new QE II Aircraft Carriers.
DECA’s sites in Sealand and Stafford, as well as deployed teams across the UK and overseas, continue to provide value for money services to both MOD and industry that increase equipment reliability and overcome obsolescence issues on in-service and legacy equipment. DECA has recently been assigned as the global repair, maintenance, overhaul and upgrade hub for F-35 avionic and aircraft components.
A more detailed list of DECA capabilities and further information can be found at www.gov.uk/deca.
Job description
Provision of administrative support to assist in the effective delivery of Human Resources (HR) services to HR customers i.e. employees, managers and other stakeholders.
Tasks include but not limited to:
• Facilitating the recruitment process, administration of security clearances, requesting employment references and health assessments.
• New starter ‘first day’ administration, such as authorising the issue of ID passes, updating the personnel management system and Time & Attendance system with new starter details.
• Respond to general HR queries (internal and external) and escalate when necessary.
• Monitor conformance with DECA/MOD Policies relevant to own work area.
• Input absence data (e.g. sickness, unpaid leave), onto HR systems and relevant HR spreadsheets notifying pay provider where applicable.
• Administrative support for digital payslips i.e. assist employee with account queries, unlock accounts, re-set passwords/pins and guidance on navigating the system.
• Run ad hoc reports and extract data from HR systems and prepare basic management information as required.
• Arrange Occupational Health referrals for employees.
• Maintain both electronic files and personal paper files with HR related information as required.
• Task logging and monitoring on diary system (spreadsheet), ensure tasks are completed and future ones planned.
• Administrative duties for wider HR team as required, for example, room booking and making appointments.
• Maintenance of Gifts, Rewards & Hospitality register.
For further details, please see the attached job description.
Benefits
- Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension
• 26.5 days annual leave per annum rising to 31.5 after 5 years service excluding Bank Holidays
Things you need to know
Security
Successful candidates must pass a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.
People working with government assets must complete basic personnel security standard checks.
Selection process details
This vacancy is using Success Profiles, and will assess your Technical skills.
.Applicants should apply on line and if sifted in will be invited to interview.
Feedback will only be provided if you attend an interview or assessment.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The level of security needed is security check.
People working with government assets must complete basic personnel security standard checks.
Selection process details
Applicants should apply on line and if sifted in will be invited for Interview.
Feedback will only be provided if you attend an interview or assessment.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Apply and further information
Apply and further information
Applicants can apply online via: https://www.civilservicejobs.service.gov.uk/csr/index.cgi , the vacancy reference number is 156782
APD Policy – Behavioural Competences – Dec 10 Opens in new window(pdf, 516kB)
HR BST – Candidate Pack Opens in new window
HR Business Support Opens in new window
For further information on the post:
Gill Bartley, HR Business Partner: Gill.Bartley@deca.mod.uk / 07436 205719
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Skills and Experiences
Responsibilities
Essential:
Candidates will be highly numerate and articulate with either GCSE Maths Level 4 (Grade C or above) or equivalent and GCSE English Language Level 4 (Grade C or above) or equivalent or qualified through experience.
Experience of general office administration
Proficient in the use of Microsoft Office Applications (e.g. Word, Excel, Outlook and Power point).
Good communication skills including verbal, written and listening are important. The post holder should be customer focused and have high level of attention to detail.
Desirable:
Knowledge of HR policies and processes would be advantageous.
Technical skills
We'll assess you against these technical skills during the selection process:
- Competence 1: Customer Focus
- Competence 2: Quality Focus
- Competence 3: Communication
- Competence 4: Teamworking
- Competence 5: Results Focus
- Competence 6: Developing Self & Others
